Graduate Enrollment Operations Admissions Application Workflows

This information introduces general admissions concepts, and outlines the application load workflows for Graduate Schools, the Dental School, the Medical School, and the Law School. For a comprehensive downloadable guide, please click the PDF icon.

BUID ASSIGNMENT

SEARCH/MATCH/POST OVERVIEW

MATRICULATION

DATA ROWS AND EFFECTIVE DATES

Helpful definitions for this section:

System Concept	Definition
Data Row	A single record or instance of information, often representing a new action or event. Ex., a new row is added when a student changes their program. Rows function in concert with effective dating. Current Row: first row of data with an effective date equal to or less than today’s (or current) date. Only one row can be the current row. Future Rows: future events that have effective dates greater than the system, or current, date (future dates). Historical Rows: prior events that have effective dates less than the current row (past dates).
Effective Date	The date at which a piece of data is considered official or effective. The system uses effective dates to maintain a historical record of past data. Instead of deleting or overriding data, a new set of data is entered with a new effective date, which tells the system to use the new information from that date forward.

System Concept

Definition

Data Row

A single record or instance of information, often representing a new action or event. Ex., a new row is added when a student changes their program. Rows function in concert with effective dating.

Current Row: first row of data with an effective date equal to or less than today’s (or current) date. Only one row can be the current row.
Future Rows: future events that have effective dates greater than the system, or current, date (future dates).
Historical Rows: prior events that have effective dates less than the current row (past dates).

Effective Date

The date at which a piece of data is considered official or effective. The system uses effective dates to maintain a historical record of past data. Instead of deleting or overriding data, a new set of data is entered with a new effective date, which tells the system to use the new information from that date forward.

RELATIONSHIP OF CONCEPTS

Effective dating allows storage of historical data, a view of changes in data over time, and entry of data for future periods. It’s important to track several events in the career of a student, for example, when they applied, when they accepted an offer of admission, when they added a minor, and when they graduated.

By inserting rows of data instead of changing data on an existing row, a student’s institutional history is built and available for reference. When new information is entered in this way, previous data is not lost or overwritten. To retain the accurate history, a data row is added and associated to the date when the information goes into effect: the Effective Date.

WORKING WITH ROWS

The following information is for pages that include data rows.

The number of data rows is indicated by the information in the top right corner of the box storing the data rows.

Reminder: this could be impacted by security permissions, and whether the Include History option is selected when searching.
To see the other data rows individually, use the arrows to navigate to the next row.
To see all the rows expanded on the page, select View All.
- To return to viewing one row, select View 1.
To search for a particular value, select magnifying glass icon.

If a new event or action is needed, it is necessary to add a row to input additional information into MyBU Student.

 TIP: Remember to add a row in the case of new information, do not overwrite data in existing rows in this case. This allows for an accurate record of historical events. Ensure the proper effective date is entered.

To add a row:

Click the plus icon.
Enter the relevant data.
Click the Save button at the bottom of the page:
1. Information entered is NOT auto saved.

System Concept	Definition	Prior BU Equivalent Concept
Program Action	A change to a student’s program status, such as a change from applicant status to admitted status.	Decision Code Change
Program Action Reasons	The notes that give more information about why a program action was taken. For example, an applicant been admitted (program action) as a referral from another program of study (program action reason).	N/A
Program Status	The relationship a person has with an academic program, such as applicant, active, admitted, discontinued, or completed program.	N/A

Program Action	Description
ADMT	Admit
ADRV	Admission Revocation
APPL	Application
COND	Conditional
DATA	Data Change
DDEF	Defer Decision
DEFR	Defer Enrollment
DEIN	Intention to Matriculate
DENY	Deny
MATR	Matriculation
PLNC	Plan Change
PRGC	Program Change
RAPP	Readmit Application
RECN	Reconsideration
WADM	Administrative Withdrawal
WAIT	Waitlist
WAOF	Waitlist Offer
WAPP	Applicant Withdrawal

Program Action	Description
AC	Active in Program
AD	Admitted
AP	Applicant
CN	Cancelled
DE	Deceased
PM	Prematriculant
WT	Waitlisted

If this Program Action is Selected	The Program Status will update to:
Application	Applicant
Waitlist Offer	Waitlisted
Admit	Admitted
Admission Revocation Deny Administrative Withdrawal Applicant Withdrawal	Cancelled
Intention to Matriculate	Prematriculant
Intention to Matriculate	Active
Data Change Defer Decision Defer Enrollment Plan Change Program Change	The same Program Status as the previous row.