Approved Academic Load Updates: Request by Staff

This guide provides instructions for staff on how to enter requests to update a student’s approved academic load. This process uses the Approved Academic Load Form.

Introduction

Use the Approved Academic Load Form to enter requests for updates to a student’s approved academic load. This guide outlines the steps to enter a request and view existing requests. The general process is as follows:

1. Enter the request (instructions included in this guide).

2a. If staff who submit a request have access to approve requests, then the approved academic load will automatically update for the student.

2b. If staff who submit a request do not have access to approve, then the successful submission will be sent to the appropriate department or school/college for approval.

If updating the approved academic load for a student to align with their actual credit load, then no Service Indicator is necessary. However, for some uses cases, the approved academic load update needs to be accompanied by the addition of a Service Indicator. Review the scenarios below:

If the desired result is…

• A student with Part-Time credits, but should be identified as a Full-Time student:
• Needs to have the approved academic load entered as Full time.
• Needs a Certified Full Time (RFT) Service Indicator added
• A student with zero credits, but should be identified as a Part-Time student:
• Needs to have approved academic load entered as Part-Time
• Needs a Certified Part Time (RPT) Service Indicator added.

For more information on managing Certified Full or Part Time Service Indicators, please refer to the Credit Overload Process guide.

The Term Activated Student (Student Term Activated by Term) report may help with processes related to Academic Load. Refer to the report information in the appendix of the attached guide for additional details.

For a comprehensive downloadable guide, please click the PDF icon above.