Medical School & PA Admissions Application Workflows
This resource provides an overview of how MyBU Student will interact with central Medical School and PA admissions processes and systems.
Introduction
Many of the major Medical School and PA admissions processes will operate primarily outside of MyBU Student.
- Applications will be received and evaluated via the appropriate AIMS and AIMS PA systems:
- Application maintenance processes will occur in each AIMS system.
- Communication with applicants and prospective students will occur through the appropriate AIMS system.
- Application data will automatically flow to MyBU Student from this, and other, systems.
For a comprehensive downloadable guide, please click the PDF icon.
BUID ASSIGNMENT
BUIDs will be assigned in IAM on a nightly basis, and then sent back to MyBU Student as the Campus ID and the EMPLID. This will be run on a schedule and generally should require no manual intervention, though it can be run ad-hoc when necessary.
Some records will become suspended through this process because they require manual effort to determine whether the biographical data from the incoming applicant matches the record in IAM or if a new BUID should be created. This should decrease the number of duplicate records created.
MATRICULATION
Matriculation, in MyBU Student terminology, refers to the process of turning an admitted applicant with an accepted offer into a student and creating the student record. Once this occurs, no changes can be made to the Application Program Data table on the MyBU Student application. Any changes to the students’ status in their program must be made on the Student Record. Because the Admissions integrations do not integrate to the Student Record, those changes will be made manually by staff in MyBU Student.
The primary occurrence where admissions officers will make changes to the Student Record will be for enrollment deferrals, where an applicant would like to enroll in a future semester rather than the one they initially applied for.
Medical & PA Application Load Workflow
Med students will apply through AMCAS and PA students will apply through CASPA. Once applications reach their respective AIMS systems, applications will be loaded nightly. This process can be run ad-hoc when necessary, but likely will only need to do so in the event of an error.
- Applications will continue to be updated through this integration as decisions are made and student responses are received.
SEARCH/MATCH/POST OVERVIEW
The search/match will be performed in the IAM system. The outcome of the search/match will be returned to MyBU Student.
The IAM system will perform the search/match for the application load. It will pass newly created or existing BUID to MyBU Student.
ENSA staff will review and maintain suspended applications.
