Grant Compliance & Reporting
Establishing procedures for managing your grants & finances is imperative during a leave of absence. This section provides resources for grant policies and procedures. Please refer to the Compliance Strategies page.
Delegate Tasks in eRA Commons
- Did you know that as a PI you can delegate tasks in eRA commons? This can be particularly helpful if you have a trusted collaborator that can help you with progress reports.
- Delegate tasks in eRA commons
- Institutional Signing Officials (SO) can also delegate these tasks if you are unable. SO delegation
NIH Progress Reports & Closeouts
- Progress reports and closeouts are generally due 6-8 weeks prior to the end of the budget period. While you are planning for your leave it is helpful to check when these are due. If they are going to be due during your leave, it is helpful to talk to your admin and generate a plan which may include getting an early start on the report and also reviewing your spending rate to determine if you will be over or substantially under budget for that grant period.
NIH Policies Related to Leaves
- A leave of less than 3 months only requires institutional (BU/BMC) approval.
- A leave of more than 3 months must be requested and approved in writing by the funding NIH institute.
- For career development (K) awards, the awardee may request to reduce effort to less than 75% for up to 12 continuous months for personal or family situations. Other research costs will continue to be paid and the K awardee may request to extend the duration of the award to account for the reduced effort. K award policies
- Leaves >12 months require written approval. Grant may be placed in no-cost extension with no charges to grant allowed during that time.
NIH Family Friendly Initiatives
Foundation Grants
- If you have grants from foundations and other sources you should always defer to their policies
- Talk to your department administrators and the Office of Sponsored Programs to clarify