Travel and Business Expenses

Travel Policy

All travelers are responsible for adhering to BU’s travel and expense policy. The relevant informational documents are listed below. Expenses that do not comply with this policy may not be eligible for reimbursement.

Staff and students traveling internationally must register their travel in advance with BU Global Programs. It is recommended (but not required) that faculty register their travel as well.

If you are a student who is traveling internationally and you do not have medical insurance coverage through BU, please contact Thompson Scott-Ludwig immediately.

Submit an Expense Report

Before filing an expense report, be sure you have all the required receipts and documents. To find out what documentation is required for your expenses, please review the Expense Documentation Matrix.

Faculty and staff must submit expense reports through Concur, which is accessible through the Employee Self Service (ESS) tab in BUworks. Step-by-step guides are available to help you begin a report in Concur. We highly recommend signing up for direct deposit for reimbursements before you travel to help expedite your refund.

Students and guests do not have access to Concur, and are not eligible for direct deposit for reimbursements. Students and guests may submit an expense report using our online form.

Frequently Asked Questions