Important Forms

Domestic students can present their identification to their supervisor.

• Complete Section 1 of the electronic Form I-9.  Instructions to F-1 students on how to complete Section 1 of the Form I-9 can be found here
• Present original documents showing your U.S. Employment Authorization, as outlined in Form I-9 instructions

For domestic students: your on-campus work permission can be demonstrated by showing your

• Option 1: US Passport OR US Passport Card
• Option 2: BU ID and Social Security Card
  • Duplicate Social Security Cards can be requested from the Social Security Administration here.
• Option 3: BU ID and Birth Certificate

The complete list of identification options can be viewed here. Some of the most commonly provided documents for domestic students are:

International students with F-1 Visas can present their identification to their supervisor

International students with all other visa types must report to the International Student Services Office (ISSO) for assistance completing the form I-9.

• Complete Section 1 of the electronic Form I-9.
  • Instructions to F-1 students on how to complete Section 1 of the Form I-9 can be found here
• Present original documents showing your U.S. Employment Authorization, as outlined in Form I-9 instructions

For students in F-1 status: your on-campus work permission can be demonstrated by showing your passport, I-20 and I-94 (or print out).

For students in J-1 status: your on-campus work permission can be demonstrated by showing a passport, DS-2019 and I-94 (or print out) along with J-1 student on-campus authorization.

The complete list of identification options can be viewed here. Some of the most commonly provided documents for domestic students are:

Notice of Rights and Obligations Under the

Massachusetts Family and Medical Leave Law

M.G.L. Chapter 175M

The Massachusetts Family and Medical Leave Law (the Law) takes effect on January 1, 2021. This Notice provides information about the Law and the benefits that will be available from Boston University for eligible employees. You are required to acknowledge (or note your refusal to acknowledge) that you have received this Notice within 30 days of your date of hire.

Benefit Summary 

 On January 1, 2021, eligible employees may be entitled to up to:

• 12 weeks of paid family leave in a benefit year
  • To care for a family member with a serious health condition
  • For the birth, adoption, or foster care placement of a child
  • For a qualifying exigency arising out of the fact that a family member is on active duty or has been notified of an impending call to active duty in the Armed Forces
• 20 weeks of paid medical leave in a benefit year if
  • They have a serious health condition that incapacitates them from work
• 26 weeks of paid family leave in a benefit year
  • to care for a family member who is a covered service member undergoing medical treatment or otherwise addressing consequences of a serious health condition relating to the family member’s military service.

Eligible employees are entitled to 26 total weeks, in the aggregate, of paid family and medical leave in a single benefit year.

Eligible employees are entitled to receive a weekly benefit amount based on their earnings, with a maximum benefit amount of $850 per week (as of September 2020, the maximum benefit amount was $850 per week; this amount is adjusted annually).

Eligibility 

 An “eligible employee” is a person who

• meets the definition of “employee” under the Law,
• is employed by the University to perform services in Massachusetts on a full-time, part-time, temporary, or seasonal basis, and
• has, over the previous 12 months,
  • earned the minimum State published earnings requirement while working for the University or any other Massachusetts employer (as of September 2020, the minimum state published earnings requirement was $5,100; this amount is adjusted annually), and,
  • the amount of those earnings meets or exceeds 30 times the weekly benefit amount the employee would receive under the Law.
    • As of September 2020, the maximum weekly benefit amount was $850; this amount is adjusted annually
    • Information on how to calculate the weekly benefit amount is available at this link on the Massachusetts Department of Family and Medical Leave website: https://calculator.digital.mass.gov/pfml/yourbenefits/

 Exemptions:  Eligible students do not include H-2A visa holders, any employees who do not perform services in Massachusetts, and any other employee exempted under the Law.

Private Plan Exemption

 Boston University has an approved private plan for both family and medical leave. The details of Boston University’s private plan may be found at the University’s Paid Family and Medical Leave Law:  https://www.bu.edu/policies/bu-paid-family-and-medical-leave-law-policy/.

Contribution Rates

 Boston University will contribute 100% of the family and medical leave contribution for eligible employees.

Job Protection, Continuation of Health Insurance, and No Retaliation

 Job Protection:  Generally, if an eligible employee takes family or medical leave under the Law, they must be restored to their previous position or to an equivalent position, with the same status, pay, employment benefits, length-of-service credit and seniority as of the date of leave.

Continuation of Health Insurance:  An employer must continue to provide for, and contribute to, an eligible employee’s employment-related health insurance benefits, if any, at the level and under the conditions coverage would have been provided if the employee had continued working continuously for the duration of such leave.

No Retaliation:  It is unlawful for any employer to discriminate or retaliate against an employee for exercising any right to which the employee is entitled under the Law. An employee or former employee who is discriminated or retaliated against for exercising rights under the Law may institute a civil action in the superior court within three (3) years after the violation occurs.

How to File a Claim

Under BU’s private plan, employees will apply for leave through Human Resources.  Matrix Absence Management will administer the University’s paid family and medical leave benefits.

Employees are required to provide at least 30 days’ notice to their employer of the anticipated starting date of any leave, the anticipated length of the leave, and the expected date of return. An employee who is unable to provide 30 days’ notice due to circumstances beyond their control is required to provide notice as soon as practicable.

Questions and Additional Information

Please note that receipt of this Notice does not guarantee eligibility for benefits under the Law. For full eligibility requirements and more detailed information, please consult the Department’s website at https://www.mass.gov/orgs/department-of-family-and-medical-leave

Questions may be directed to:

 

Boston UniversityStudent Employment Office 881 Commonwealth Avenue, 2nd floor Boston, MA 02215 seo@bu.edu Phone: 617-353-3594 Fax: 617-353-9200 http://www.bu.edu/seo/

Massachusetts Department of Family and Medical Leave Charles F. Hurley Building 19 Staniford Street, 1st Floor Boston, MA 02114 (617) 626-6565 http://www.mass.gov/DFML

Notice

 This Notice constitutes the University’s notice of rights and obligations under the Massachusetts Family and Medical Leave Law, M.G.L. c. 175M for University undergraduate students. Information in this Notice is also available in alternate languages at https://www.bu.edu/hr/policies/federal-and-state-laws/massachusetts-paid-family-and-medical-leave/massachusetts-paid-family-and-medical-leave-notice-translations/

 Boston University Contact Information and Identification Number

Trustees of Boston University

25 Buick Street

Boston, MA 02215

EIN # 04-2103547

Notice of Rights and Obligations Under the

Massachusetts Family and Medical Leave Law

M.G.L. Chapter 175M

The Massachusetts Family and Medical Leave Law (the Law) takes effect on January 1, 2021. This Notice provides information about the Law and the benefits that will be available from Boston University for eligible students. You are required to acknowledge (or note your refusal to acknowledge) that you have received this Notice within 30 days of your start date.

Benefit Summary 

 On January 1, 2021, eligible students may be entitled to up to:

• 12 weeks of paid family leave in a benefit year
  • To care for a family member with a serious health condition
  • For the birth, adoption, or foster care placement of a child
  • For a qualifying exigency arising out of the fact that a family member is on active duty or has been notified of an impending call to active duty in the Armed Forces
• 20 weeks of paid medical leave in a benefit year if
  • They have a serious health condition that incapacitates them from work
• 26 weeks of paid family leave in a benefit year
  • to care for a family member who is a covered service member undergoing medical treatment or otherwise addressing consequences of a serious health condition relating to the family member’s military service.

Eligible students are entitled to 26 total weeks, in the aggregate, of paid family and medical leave in a single benefit year.

Eligible students are entitled to receive a weekly benefit amount based on their earnings, with a maximum benefit of $850 per week (As of September 2020, the maximum weekly benefit amount was $850; this amount is adjusted annually).

Eligibility 

 An “eligible student” is a person who

• Meets the definition of “employee” under the Law,
• Performs teaching, research, or other services in Massachusetts for the University on a full-time, part-time, temporary, or seasonal basis, and
• Has, over the previous 12 months,
  • earned the minimum State published earnings requirement while performing teaching, research, or other services for the University or any other Massachusetts employer (as of September 2020, the minimum state published earnings requirement was $5,100; this amount is adjusted annually), and
  • the amount of those earnings meets or exceeds 30 times the amount the student would receive in weekly benefits under the Law.
    • As of September 2020, the maximum weekly benefit amount was $850; this amount is adjusted annually
    • Information on how to calculate the weekly benefit amount is available at this link on the Massachusetts Department of Family and Medical Leave website: https://calculator.digital.mass.gov/pfml/yourbenefits/

 

Exemptions:  Eligible students do not include H-2A visa holders, any employees who do not perform services in Massachusetts, and any other employee exempted under the Law.

Private Plan Exemption

 Boston University has an approved private plan for both family and medical leave. The details of Boston University’s private plan may be found at the University’s Paid Family and Medical Leave Law:  https://www.bu.edu/policies/bu-paid-family-and-medical-leave-law-policy/.

Contribution Rates

 Boston University will contribute 100% of the family and medical leave contribution for eligible students.

Job Protection, Continuation of Health Insurance, and No Retaliation

 Job Protection:  Generally, if an eligible student takes family or medical leave under the Law, they must be restored to their previous position or to an equivalent position, with the same status, pay, benefits, length-of-service credit and seniority as of the date of leave.

Continuation of Health Insurance:  The University must continue to provide for, and contribute to, an eligible student’s University service-related health insurance benefits, if any, at the level and under the conditions coverage would have been provided if the student had continued working continuously for the duration of such leave.

No Retaliation:  It is unlawful for the University to discriminate or retaliate against a student for exercising any right to which the student is entitled under the Law. A student or former student who is discriminated or retaliated against for exercising rights under the Law may institute a civil action in the superior court within three (3) years after the violation occurs.

 How to File a Claim

Under BU’s private plan, students will apply for leave through the Student Employment Office.  Matrix Absence Management will administer the University’s paid family and medical leave benefits.

Eligible students are required to provide at least 30 days’ notice to their supervisor of the anticipated starting date of any leave, the anticipated length of the leave, and the expected date of return. An eligible student who is unable to provide 30 days’ notice due to circumstances beyond their control is required to provide notice as soon as practicable.

Questions and Additional Information

Please note that receipt of this Notice does not guarantee eligibility for benefits under the Law. For full eligibility requirements and more detailed information, please consult the Department’s website at https://www.mass.gov/orgs/department-of-family-and-medical-leave.

Questions may be directed to:

Boston University Student Employment Office 881 Commonwealth Avenue, 2nd floor Boston, MA 02215 seo@bu.edu Phone: 617-353-3594 Fax: 617-353-9200 http://www.bu.edu/seo/

Massachusetts Department of Family and Medical Leave Charles F. Hurley Building 19 Staniford Street, 1st Floor Boston, MA 02114 (617) 626-6565 http://www.mass.gov/DFML

Notice

 This Notice constitutes the University’s notice of rights and obligations under the Massachusetts Family and Medical Leave Law, M.G.L. c. 175M for University graduate students. Information in this Notice is also available in alternate languages at https://www.bu.edu/hr/policies/federal-and-state-laws/massachusetts-paid-family-and-medical-leave/massachusetts-paid-family-and-medical-leave-notice-translations/.

 Boston University Contact Information and Identification Number

Trustees of Boston University

25 Buick Street

Boston, MA 02215

EIN # 04-2103547

For on-campus Work-Study positions:

• If your supervisor requires an Award Confirmation Form, this can be found on the Student Link under Work-Study Award Information. You may also email us at seo@bu.edu and CC your supervisor. Please include your UID and the request to confirm your award, and we will respond with the confirmation and award amount.