{"id":747,"date":"2025-05-12T13:40:32","date_gmt":"2025-05-12T17:40:32","guid":{"rendered":"https:\/\/sites.bu.edu\/sis-training\/?p=747"},"modified":"2026-04-09T12:14:17","modified_gmt":"2026-04-09T16:14:17","slug":"grade-roster","status":"publish","type":"post","link":"https:\/\/sites.bu.edu\/sis-training\/grade-roster\/","title":{"rendered":"Grade Roster"},"content":{"rendered":"

This information provides details and instructions for faculty on how to record grades using the Grade Roster page in MyBU Student. <\/p>\n

\"Glossary<\/a>\"Video<\/a>\"Video<\/a>\"Quick<\/a><\/p>\n

Introduction<\/h4>\n

All final class grades must be submitted and approved in MyBU Student in order to be posted to students\u2019 records. This resource provides steps for class instructors on how to record grades using the MyBU Student Grade Roster<\/strong> page. <\/p>\n

\u24d8 DON’T FORGET! Grade Rosters must be submitted AND THEN APPROVED in order for the grades to be posted.<\/strong> For more on these steps, read about Submitting, Approving & Posting Grades below.<\/p>\n

The availability of a class\u2019s Grade Roster will depend on its session dates. For full-term classes, rosters should become available approximately a week before the last day of the class. For a class ending throughout the semester (Dynamic, 7W1, 7W2 sessions) the Grade Roster will become available after the class has ended; please allow up to a week after that end date. There may be other exceptions for Medical, Law, and Dental programs.<\/p>\n

There are three options for assigning students\u2019 grades on the Grade Roster: <\/strong><\/p>\n

    \n
  1. Input grades manually for one or multiple students at a time <\/li>\n
  2. Upload grades from CSV\/Spreadsheet <\/li>\n
  3. Import grades from Blackboard <\/li>\n<\/ol>\n

    Step-by-step instructions for each of these options are outlined in the sections below. <\/p>\n

    \u26a0\ufe0e Screen options and menus will vary by user; please note that displays may differ for you based on access that has been granted. All screens shown are for training purposes only.<\/p>\n

    Navigation<\/h4>
    <\/p>\n
      \n
    1. Log into MyBU Student<\/a>.<\/li>\n
    2. Upon landing on the Dashboard, click on the Expand\/Collapse icon to expand the menu if needed. Then, select, Grade Roster<\/strong>.\n
        \n
      1. Note the difference between the Grade Roster<\/strong> and the Class Roster<\/strong>. These pages contain similar information, but the Grade Roster is where grades must be recorded for all students.
        \n        \"MyBU<\/a><\/li>\n<\/ol>\n<\/li>\n
      2. The Grade Roster landing page will display with a list of all assigned classes by term. <\/li>\n

        \"Example<\/a><\/p>\n

        For more information on understanding class numbers, click here<\/a>. <\/p>\n

      3. Click on a class and then select View Details<\/strong> to open the Grade Roster for that class.
        \n        \"Example<\/a><\/p>\n

        If a course has multiple components (e.g., discussions, labs), only the graded component (e.g., the lecture section) will have a Grade Roster.\n<\/li>\n

        <\/div>\n<\/div>\n\n

        Grade Roster Overview<\/h4>
        <\/p>\n

        Refer to the numbered labels on the screenshot below to learn about key features of the Grade Roster page. <\/p>\n

        \"Example<\/a><\/p>\n

          \n
        1. Approval Status<\/strong>: The Grade Roster will be in \u201cNot Reviewed\u201d status when grades have not yet been submitted. (See below for more information about Grade Roster Statuses.) <\/li>\n
        2. Save<\/strong>: It\u2019s recommended to regularly save progress when inputting grades. Saving the roster will not submit any grades or change the roster\u2019s status. <\/li>\n
        3. Grade Input Options<\/strong>: Clicking the three-dot icon will display various options for entering grades. (Refer to the sections below for instructions on entering grades.) <\/li>\n
        4. Email Students<\/strong>: This feature can be used to open an email addressed to the students on the roster, using the default email service for the browser being used.\n
            \n
          1. Choose \u2018Email All\u2019 to email all students on the roster. (Students who have withdrawn from the class will be automatically excluded when using this feature, unless the \u2018Exclude Withdrawn Students\u2019 option at the top of the roster is unchecked.) <\/li>\n
          2. The checkboxes in the right-most column of the roster can also be used to select specific students to email.<\/li>\n<\/ol>\n
          3. Page View<\/strong>: The Grade Roster will default to display 10 students per page. Use the arrows to scroll to different pages, or use the dropdown to view up to 100 students on one page. <\/li>\n
          4. List of Students<\/strong>: The default view lists the students alphabetically by last name.\n
              \n
            1. Click on a student\u2019s row to expand and view their academic program and plan.<\/li>\n<\/ol>\n<\/li>\n
            2. Grading Basis<\/strong>: This column displays how the students should be graded for the class (e.g., graded, audit, etc.).\n
                \n
              1. Grading Basis is attached to a course at the catalog level to define the type of grades that can be used for the class. Grading Basis values may differ by academic career.\u202f <\/li>\n
              2. Most students will have a grading basis of \u201cGRD\u201d, indicating that the student should receive a standard grade as set up for that class. <\/li>\n
              3. For classes that are Pass\/Fail only, the grading basis will be \u201cPF\u201d for all students taking the class for credit.<\/li>\n<\/ol>\n<\/li>\n
              4. Roster Grade<\/strong>: This is where the student\u2019s final grade is recorded. The grade options configured for the class will display in the dropdown menu. <\/li>\n
              5. Notes<\/strong>: Notes related to a student\u2019s grade can be added for any student on the Grade Roster. These notes are not visible to students.<\/li>\n<\/ol>\n
                GRADE ROSTER STATUSES<\/h5>\n

                As grades are input, submitted, approved, and posted, the Grade Roster status will be reflected accordingly. The status can be viewed next to \u2018Approval Status\u2019 at the top of a grade roster\u2019s page and also on the Grade Roster landing page by expanding a class\u2019s row. <\/p>\n

                Statuses:<\/p>\n

                  \n
                1. NOT REVIEWED<\/strong><\/span> \u2013 Grades have not yet been submitted. Applies to any Grade Roster that has not yet been started or that has been partially completed and saved. <\/li>\n
                2. READY FOR REVIEW<\/strong><\/span> \u2013 Grades have been submitted and are awaiting review by an authorized approver.* <\/li>\n
                3. APPROVED<\/strong><\/span> \u2013 Grades are recorded and have been approved by an authorized approver. Approved grades are not yet visible to students<\/strong>. <\/li>\n
                4. POSTED<\/strong><\/span> \u2013 Approved grades have been processed through the Office of the University Registrar and are considered official. Posted grades can be viewed by the students in MyBU Student and are reflected on their official transcripts. <\/li>\n<\/ol>\n

                  *Some instructors are both graders and authorized approvers, meaning they can approve their own Grade Roster(s) after submitting them. <\/p>\n

                  Refer to the Submitting, Approving & Posting Grades section below for more information.
                  \n<\/div>\n<\/div>\n\n

                  Enter Grades: Manually<\/h4>
                  <\/p>\n

                  Grades can be entered directly on the Grade Roster page. Use the dropdown for each student to select their grade. <\/p>\n

                  \"Example<\/a><\/p>\n

                  Add Roster Grade to Multiple Students<\/strong>: This tool can be helpful for larger classes, or instances where many students have earned the same grade. <\/p>\n

                    \n
                  1. To add a grade to multiple students, click the three-dot icon near the top-right of the page and select Add Roster Grade to Multiple Students<\/strong>.
                    \n                    \"Location<\/a>\n<\/li>\n
                  2. A new Roster Grade dropdown menu will appear to the left of the three-dot icon. Use the dropdown to select the grade that multiple students will receive.<\/li>\n
                  3. Select the checkbox for each student who will receive that grade. <\/li>\n
                  4. Click the Set<\/strong> button to apply that grade to the selected students.
                    \n                    \"Example<\/a><\/li>\n
                  5. A confirmation message will appear, and the grade will be entered for the selected students. <\/li>\n
                  6. Be sure to click Save<\/strong>, especially if the Grade Roster is not yet ready to be submitted.\n
                      \n
                    1. A confirmation message will appear upon saving. Once saved, users can navigate away from the Grade Roster without losing the grades entered so far. <\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                      \u24d8 Note<\/strong>: It is not possible to submit an incomplete Grade Roster. All grades must be entered into the Grade Roster before it can be submitted. <\/p>\n

                      <\/div>\n<\/div>\n\n

                      Enter Grades: CSV Upload<\/h4>
                      <\/p>\n

                      For instructors who prefer to input grades in a spreadsheet, a CSV version of the Grade Roster can uploaded into MyBU Student with some or all grades entered. <\/p>\n

                        \n
                      1. To ensure the correct format, a CSV file of the Grade Roster must first be downloaded from the Grade Roster page. Click the three-dot icon for grade input options and select Download CSV<\/strong>.\n

                        \"Location<\/a> <\/li>\n

                      2. A download dialogue box will open. Save the file to a desired location. <\/li>\n
                      3. Open the file in Excel and input the grades for each student as applicable.\n
                          \n
                        1. If some grades have already been manually input on the Grade Roster page, they will carry over to the CSV file. They can be edited in the spreadsheet if needed. <\/li>\n
                        2. If a final grade has not yet been determined for a particular student, the field can be left blank. The blank entry will be reflected upon uploading the CSV back to the Grade Roster. However, the blank field must be updated in the Grade Roster before the class\u2019s grades can be submitted. <\/li>\n<\/ol>\n

                          \"Example<\/a><\/li>\n

                        3. Once all grades have been entered in Excel, save the CSV file. <\/li>\n

                          \u24d8 NOTE<\/strong>: The download will follow the sort order currently applied on the Grade Roster page. (Sort order can be modified by clicking on the header of particular columns.) Keep this in mind when downloading and re-uploading a CSV file.<\/p>\n

                        4. To upload the grades from the saved CSV file into the Grade Roster, return to the Grade Roster page, click the three-dot icon for grade input options and select Add Roster Grades from CSV<\/strong>.\n

                          \"Location<\/a>\n<\/li>\n

                        5. In the dialogue box, select and open the CSV file from the folder where it was saved. <\/li>\n
                        6. The roster grades from the CSV file will instantly populate on the Grade Roster.
                          \n                          \"Example<\/a><\/p>\n
                            \n
                          1. Note that after uploading, some grade inputs may require additional action in the Grade Roster, as with the \u201cI\u201d grade in the example screenshot below. Refer to the Non-Standard Grades section of this resource for more information. <\/li>\n<\/ol>\n<\/li>\n
                          2. Be sure to click Save<\/strong>, especially if the Grade Roster is not yet ready to be submitted.\n
                              \n
                            1. \nA confirmation message will appear upon saving. Once saved, users can navigate away from the Grade Roster without losing the grades entered so far. <\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                              \u24d8 Note<\/strong>: It is not possible to submit an incomplete Grade Roster. All grades must be entered into the Grade Roster before it can be submitted. <\/p>\n

                              <\/div>\n<\/div>\n\n

                              Enter Grades: Blackboard Import<\/h4>
                              <\/p>\n

                              For graders who input their final grades in Blackboard Learn, those grades can then be imported into the Grade Roster. The integration from Blackboard to MyBU Student can be used both with both Grade Center for Learn Original courses, or with Gradebook for those using Ultra Course View. <\/p>\n

                              \u24d8 Please keep in mind the following important caveats related to this feature:<\/p>\n