{"id":1540,"date":"2025-06-10T11:55:11","date_gmt":"2025-06-10T15:55:11","guid":{"rendered":"https:\/\/sites.bu.edu\/sis-training\/?p=1540"},"modified":"2026-03-20T15:57:30","modified_gmt":"2026-03-20T19:57:30","slug":"approved-academic-load-updates-request-by-staff","status":"publish","type":"post","link":"https:\/\/sites.bu.edu\/sis-training\/approved-academic-load-updates-request-by-staff\/","title":{"rendered":"Approved Academic Load Updates: Request by Staff"},"content":{"rendered":"

This resource provides instructions for staff on how to enter requests to update a student\u2019s Approved Academic Load. This process uses the Approved Academic Load Form.<\/p>\n

<\/p>\n

\"Glossary<\/a><\/p>\n

Introduction<\/h4>\n

Use the Approved Academic Load Form<\/strong> in MyBU Student to request updates to a student\u2019s Approved Academic Load (i.e., part-time or full-time enrollment). This resource outlines the steps to enter a request and view existing requests. The general process is as follows:<\/p>\n

1. Enter the request (instructions outlined below).<\/p>\n

2a. If staff who submit a request have access to approve requests, then the Approved Academic Load will automatically update for the student.<\/p>\n

2b. If staff who submit a request do NOT have access to approve, then the submission will be sent to the appropriate department or school\/college for approval.<\/p>\n

In general, during a standard Fall or Spring term, students enrolled in 12 or more credits are considered Full-Time, and students enrolled in 1-11 credits are Part-Time. There are several exceptions to this for specific programs and circumstances.<\/p>\n

TIP!<\/strong> The ‘Term Activated Student (Student Term Activated by Term)’ report may help with processes related to Academic Load. Refer to the report information in the Staff Queries resource<\/a> for details.<\/p>\n

\u26a0\ufe0e Screen options and menus will vary by user; please note that displays may differ for you based on access that has been granted. All screens shown are for training purposes only.<\/p>\n

Navigation<\/h4>
<\/p>\n

To access the Approved Academic Load form:<\/p>\n

    \n
  1. Log into MyBU Student<\/a>. <\/li>\n
  2. In the left-side Menu, navigate to Manage Workflow > Approved Academic Load Change<\/strong>.
    \n    \"MyBU<\/a><\/li>\n<\/ol>\n

    <\/div>\n<\/div>\n\n

    Create New Request<\/h4>
    <\/p>\n
      \n
    1. At the top of the Approved Academic Load Form page, input the student\u2019s BUID and hit enter\/return, or click the magnifying glass to search additional criteria.\n

      \"Approved<\/a><\/li>\n

    2. A list of the student\u2019s active terms will display.\n
        \n
      1. It\u2019s possible for a student to be active in multiple terms at the same time; in this case, both (or more) terms will display as options.<\/li>\n<\/ol>\n

        \"Example<\/a><\/li>\n

      2. Notice the data below the rows defaults to the first term on the list. To display the data from a different term, select that row. In the below example, clicking on the second row with the 2265 term is then reflected in the subsequent field.
        \n        \"Example<\/a>\n<\/li>\n
      3. Double check the student\u2019s Current Approved Academic Load for the indicated term.
        \n        \"Example<\/a><\/li>\n
      4. Select the desired value in the Proposed Approved Acad Load<\/strong> field.\n
          \n
        1. Add a comment if needed. <\/li>\n<\/ol>\n

          \"Example<\/a><\/li>\n

        2. Click the Submit<\/strong> button at the bottom of the page. A confirmation message will display with a Request number.
          \n          \"Example<\/a><\/li>\n
        3. Repeat the above process for any additional terms, if necessary. <\/li>\n<\/ol>\n

          What\u2019s next in the process:<\/strong><\/p>\n