In order to work at Boston University, you must complete the Form I-9. You are strongly advised to complete the Form W-4 and the Direct Deposit Authorization as well.<\/p>\n
Section 1<\/strong> \u2013 complete by clicking Form I-9 Compliance \u2013 Section 1<\/a>.<\/p>\n Section 2 <\/strong>\u2013 complete with your supervisor or payroll coordinator using your\u00a0original, unexpired<\/u><\/strong>\u00a0identification documents. Federal Regulations prohibit the use of\u00a0any reproductions, including scans and copies,<\/strong>\u00a0of the original documents. Please view the following instructions based on your student status.<\/p>\n Domestic students can present their identification to their supervisor.<\/p>\n For domestic students:<\/strong> your on-campus work permission can be demonstrated by showing your<\/p>\n The complete list of identification options can be viewed here<\/a>. Some of the most commonly provided documents for domestic students are:<\/p>\n <\/div>\n<\/div>\n\n International students with F-1 Visas can present their identification to their supervisor<\/p>\n International students with all other visa types must report to the International Student Services Office (ISSO) for assistance completing the form I-9.<\/p>\n For students in F-1 status<\/strong>: your on-campus work permission can be demonstrated by showing your passport, I-20 and I-94 (or print out).<\/p>\n For students in J-1 status<\/strong>: your on-campus work permission can be demonstrated by showing a passport, DS-2019 and I-94 (or print out) along with\u00a0<\/span>J-1 student on-campus authorization<\/a>.<\/p>\n The complete list of identification options can be viewed here<\/a>. Some of the most commonly provided documents for domestic students are:<\/p>\n <\/div>\n<\/div>\n\n <\/p>\n This form confirms a student\u2019s eligibility to legally work on-campus. Accurately complete this form prior to or on the first day of your employment. Supervisors\u00a0may not allow a student to work beyond 3 days if the student has not completed a Form I-9. <\/strong><\/p>\n This form is required by the United States Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security.<\/p>\n The Form W-4<\/a> is a tax form. You can use it to establish the rate at which you believe you should be taxed from each of your paychecks. Even if you have filled out a Form W-4 before, you should fill one out for your job at Boston University. If you are unsure of how to fill out the Form, we recommend speaking to a parent, guardian, friend, or tax advisor. Unfortunately, our office is unable to provide advice on how to complete the Form.<\/p>\n Direct Deposit Authorization<\/a>\u00a0allows BU to deposit your paycheck directly into your bank account (checking or savings). You will need to wait until after you receive your first paper paycheck<\/strong> to set up this service.<\/p>\n In order to register for Quick Jobs, students must read the Quick Job Procedures<\/a>, then take the Quick Quiz<\/a> and sign the Quick Contract<\/a>. It typically takes 24 hours for us to process your registration.<\/p>\n Notice of Rights and Obligations\u00a0Under the<\/p>\n Massachusetts\u00a0Family and Medical Leave Law<\/p>\n M.G.L. Chapter 175M<\/p>\n The Massachusetts Family and Medical Leave Law (the Law) takes effect on January 1, 2021. This Notice provides information about the Law and the benefits that will be available from Boston University for eligible employees. You are required to acknowledge (or note your refusal to acknowledge) that you have received this Notice within 30 days of your date of hire.<\/strong><\/p>\n Benefit Summary\u00a0<\/strong><\/p>\n \u00a0<\/strong>O<\/strong>n January 1, 2021<\/strong>,\u00a0eligible employees may be entitled to up to:<\/p>\n Eligible employees are entitled to 26 total weeks, in the aggregate, of paid family and medical leave in a single benefit year.<\/p>\n Eligible employees are entitled to receive a weekly benefit amount based on their earnings, with a maximum benefit amount of $850 per week\u00a0<\/span>(as of September 2020, the maximum benefit amount was $850 per week; this amount is adjusted annually).<\/em><\/span><\/p>\n Eligibility\u00a0<\/strong><\/p>\n \u00a0<\/strong>An \u201celigible employee<\/em><\/strong>\u201d is a person who<\/p>\n \u00a0<\/span>Exemptions<\/em><\/strong>:\u00a0 Eligible students do not include H-2A visa holders, any employees who do not perform services in Massachusetts, and any other employee exempted under the Law.<\/p>\n Private Plan Exemption<\/strong><\/p>\n \u00a0<\/em><\/strong>Boston University has an approved private plan for both family\u00a0and medical leave<\/em><\/strong>.<\/strong>\u00a0<\/span>The details of Boston University\u2019s private plan may be found at the University\u2019s Paid Family and Medical Leave Law:\u00a0\u00a0<\/span>https:\/\/www.bu.edu\/policies\/bu-paid-family-and-medical-leave-law-policy\/<\/a>.<\/p>\n Contribution Rates<\/strong><\/p>\n \u00a0<\/em><\/strong>Boston University will contribute 100% of the family and medical leave contribution for eligible employees.<\/em><\/strong><\/p>\n Job Protection, Continuation of Health Insurance, and No Retaliation<\/strong><\/p>\n \u00a0<\/em><\/strong>Job Protection<\/em><\/strong>:\u00a0 Generally, if an eligible employee takes family or medical leave under the Law, they must be restored to their previous position or to an equivalent position, with the same status, pay, employment benefits, length-of-service credit and seniority as of the date of leave.<\/p>\n Continuation of Health<\/em><\/strong>\u00a0<\/span>Insurance<\/em><\/strong>:\u00a0\u00a0<\/span><\/em>An employer must continue to provide for, and contribute to, an eligible employee\u2019s employment-related health insurance benefits, if any, at the level and under the conditions coverage would have been provided if the employee had continued working continuously for the duration of such leave.<\/p>\n No Retaliation:\u00a0\u00a0<\/span><\/em><\/strong>It is unlawful for any employer to discriminate or retaliate against an employee for exercising any right to which the employee is entitled under the Law. An employee or former employee who is discriminated or retaliated against for exercising rights under the Law may institute a civil action in the superior court within three (3) years after the violation occurs.<\/p>\n How to File a Claim<\/strong><\/p>\n Under BU\u2019s private plan, employees will apply for leave through Human Resources.\u00a0 Matrix Absence Management will administer the University\u2019s paid family and medical leave benefits.<\/p>\n Employees are required to provide at least 30 days\u2019 notice to their employer of the anticipated starting date of any leave, the anticipated length of the leave, and the expected date of return. An employee who is unable to provide 30 days\u2019 notice due to circumstances beyond their control is required to provide notice as soon as practicable.<\/p>\n Questions and Additional Information<\/strong><\/p>\n Please note that receipt of this Notice does not guarantee eligibility for benefits under the Law.<\/u>\u00a0<\/span>For full eligibility requirements and more detailed information, please consult the Department\u2019s website at\u00a0<\/span>https:\/\/www.mass.gov\/orgs\/department-of-family-and-medical-leave<\/a><\/p>\n Questions may be directed to:<\/p>\n <\/p>\n 881 Commonwealth Avenue, 2nd<\/sup>\u00a0<\/span>floor<\/p>\n Boston, MA 02215<\/p>\n seo@bu.edu<\/a><\/p>\n Phone: 617-353-3594<\/p>\n Fax: 617-353-9200<\/p>\n Notice<\/strong><\/p>\n\n
\nDomestic Students<\/h4>
\n
\n
\n
\nInternational Students<\/h4>
\n
\n
\n<\/ul>\n
<\/ul>\n
<\/ul>\n
Form W-4<\/h3>\n
\n
Direct Deposit<\/h3>\n
\n
The Quick Contract<\/h3>\n
Massachusetts PFML Notice for Undergraduates<\/h3>
\n
\n
\n
\n
\n
\n
\n
\n\n
\n Boston University<\/em><\/strong>Student Employment Office<\/em><\/strong><\/p>\n Massachusetts Department of Family and Medical Leave<\/em><\/strong>
\n<\/strong>Charles F. Hurley Building
\n19 Staniford Street, 1st<\/sup>\u00a0Floor
\nBoston, MA 02114
\n(617) 626-6565
\nhttp:\/\/www.mass.gov\/DFML<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n