{"id":3228,"date":"2025-02-26T13:40:31","date_gmt":"2025-02-26T18:40:31","guid":{"rendered":"https:\/\/sites.bu.edu\/marcom-team\/?page_id=3228"},"modified":"2025-09-04T15:21:43","modified_gmt":"2025-09-04T19:21:43","slug":"registering-a-new-freelance-photographer","status":"publish","type":"page","link":"https:\/\/sites.bu.edu\/marcom-team\/departments\/photography\/registering-a-new-freelance-photographer\/","title":{"rendered":"Registering a New Freelance Photographer"},"content":{"rendered":"

When Janice books a new freelance photographer we have never worked with, the first step is to have the photographer sign our freelance agreement. Once this agreement is signed and returned to Janice, the photographer must be registered in Ariba.<\/p>\n

*Before sending the signed agreement to Lisa to begin the Ariba registration process, make sure that the name and address of the photographer are correctly formatted on the first page of the agreement<\/em><\/p>\n

With the signed agreement, Lisa can begin the Ariba registration process.<\/p>\n

New Supplier Registration Process:<\/h3>\n
    \n
  1. Gather\/confirm all required information ahead of this process: supplier name, address, website, email address, phone number, assignment fee<\/li>\n
  2. Log in to Ariba Guided BUying<\/li>\n
  3. On the homepage, select the \u201cSupplier Request Form\u201d option (one of the three options marked \u201cCustom Form\u201d near the top of the page)<\/li>\n
  4. Fill in the required fields. Each form must have a title; in the case of a freelance photographer being registered, enter \u201cFreelance Photographer (name of photographer)\u201d\n
      \n
    1. Select \u201cyes\u201d next to \u201cHave expenses for this supplier been budgeted and approved?\u201d Enter financial approver\u2019s name and email and date of budget approval (this is typically Andy, and the approval date would be the date the registration is being requested)<\/li>\n
    2. Enter supplier name in the required field<\/li>\n
    3. In the drop-down menu for \u201cCommodity Code,\u201d select \u201cSERVICES – PHOTO VIDEO\u201d<\/li>\n
    4. Continue filling in the required information for each field (supplier website, supplier address, supplier contact name, supplier contact email, supplier phone number)<\/li>\n
    5. Select the appropriate response for \u201cWill this supplier be used more than once?\u201d<\/li>\n
    6. Under \u201cDollar value of Supplier Engagement or Purchase,\u201d enter the anticipated payment amount for the supplier\u2019s first assignment<\/li>\n
    7. Under \u201cDescribe your need for a new supplier,\u201d include a brief description of services to be rendered. If the supplier is not local, note this as well (something like \u201cphotography services required for shoots on location in X\u201d)<\/li>\n
    8. Under \u201cAccount Category to be used with Supplier (More than one can be selected),\u201d select \u201cCost Center\u201d<\/li>\n
    9. Click on the \u201cUpload File\u201d link to upload supporting documentation. The supplier\u2019s signed agreement must be included here. Other supporting documentation may include the assignment card\/Trello card that includes the proposed rate, or email correspondence with the supplier discussing hourly rates, etc.<\/li>\n
    10. You may include any additional comments as necessary. When finished, click \u201cSubmit\u201d<\/li>\n<\/ol>\n<\/li>\n
    11. Once the form is submitted, the registration process may take several days, depending on the responsiveness of the supplier to complete the forms that are sent to them by Sourcing. Keep an eye on email, and periodically check on the status of the registration in Ariba<\/li>\n
    12. When the supplier completes their requirements for registration, they will typically show up in the supplier database within 24 hours<\/li>\n
    13. Make sure you have an updated agreement that includes Steve Burgay\u2019s signature – sometimes Sourcing will send this when registration is complete. If Sourcing does not, reach out to Takyu with the original agreement signed by the supplier, and she will reach out to Steve for his signature. This final signed agreement should then be kept for your records and included as an attachment on all POs requested for this supplier<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

      When Janice books a new freelance photographer we have never worked with, the first step is to have the photographer sign our freelance agreement. Once this agreement is signed and returned to Janice, the photographer must be registered in Ariba. *Before sending the signed agreement to Lisa to begin the Ariba registration process, make sure […]<\/p>\n","protected":false},"author":19844,"featured_media":0,"parent":204,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/3228"}],"collection":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/users\/19844"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/comments?post=3228"}],"version-history":[{"count":12,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/3228\/revisions"}],"predecessor-version":[{"id":3855,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/3228\/revisions\/3855"}],"up":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/204"}],"wp:attachment":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/media?parent=3228"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}