The Project Manager (PM) coordinates all teams, including IS&T or external vendors, working on a project and is the keeper of scope and budget, all while ensuring the project runs smoothly and on time. Project Management is both an internal and client-facing segment.<\/p>\n
Assignments are based on the needs of the project and the skills & experience of the PM and their availability to successfully manage the project. Project Managers work with a variety of schools, colleges, and departments and are not assigned to one set of clients.<\/p>\n
Projects will be assigned to a PM by the Assistant Director of Project Management on the ID Pipeline.<\/p>\n
Once assigned, specific aspects need to be set up by the PM, including:<\/p>\n
An ActiveCollab project to track time to \u2014 adding team members as the project is set up and evolves.<\/p>\n
A directory \u2014 duplicated and renamed from a template \u2014 for project team members to add necessary project files to.<\/p>\n
The PM should create a Slack channel for the project, inviting all team members.<\/b><\/p>\n
The following files should be bookmarked and pinned to the top of the channel:<\/strong><\/p>\n <\/p>\n Read on for a condensed version of the Project Manager\u2019s role in the formation of a new project they have been assigned.<\/p>\n A PM will work directly with the Assistant Creative Director (ACD), Strategist, Designer, Developer, Content Coach, Writer, SEO Manager, and Data Analyst to estimate and determine the project approach, as well as to plan each phase of the project based upon the task dependencies that the ACD, Designer, and Developer lay out for them.\u00a0\u00a0<\/span><\/p>\n While managing Interactive Design resources for the timely and on-budget delivery of projects, PMs assist their Account Management (AM) partners in relaying and reinforcing project-specific information (scheduling, technical requirements, budget actuals and projections, etc.) to the client by also attending client meetings. However, Account Management is our clients\u2019 main contact<\/span>, and all communication outside of meetings should be funneled through your AM.<\/span><\/p>\n <\/p>\n After reviewing the project requirements\/intake form or holding intake meetings with the client, the Project Manager will start scoping and estimating the project, along with the assigned ACD or manager of other groups within Creative Services. <\/span><\/b><\/p>\n Once those steps are complete, the PM will begin drafting an SOW. The Statement of Work outlines the goals and objectives of the project, the scope of work that will be completed, timing to complete that work, and an estimate of hours. <\/span><\/b>The AE is responsible for writing the Summary and Purpose<\/span> in the SOW<\/span>. <\/span><\/b>It sets an expectation of how a client will need to interact with Creative Services on the project.<\/span><\/b><\/p>\n There should also be a detailed appendix that accompanies this SOW document and outlines \u201cstandard\u201d (e.g., implementing the site on the Responsive framework, supported browsers, etc.) technical specifications for the project.<\/span><\/b><\/p>\n <\/div>\n<\/div>\n\n A detailed schedule will be developed by the PM assigned to the project and is typically created in a project management tool called Smartsheet<\/a>. <\/span>The schedule built is based on every task needing completion in order to launch the project. <\/span>Because of this, it may not be appropriate to share this level of detail with the client, to ensure that there is no overall confusion and to allow for a level of flexibility on our end in case tasks should shift\/change order. <\/span>Instead, the client is often to be provided a simpler schedule, aligned and akin to our Project Lifecycles \u2014 including only key milestones and presentation dates. <\/div>\n<\/div>\n<\/span><\/p>\n\n
\nProject Setup<\/h2>\n
Statement of Work (SOW)<\/b><\/b><\/h4>\n
Tools Used\u2026<\/h3>
Estimation<\/h4>
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Schedule<\/h4>
Resource Management<\/h4>
Recurring Meetings<\/h3>