{"id":1223,"date":"2024-07-29T11:07:29","date_gmt":"2024-07-29T15:07:29","guid":{"rendered":"https:\/\/sites.bu.edu\/marcom-team\/?page_id=1223"},"modified":"2025-08-11T11:56:13","modified_gmt":"2025-08-11T15:56:13","slug":"photo-roles-responsibilities","status":"publish","type":"page","link":"https:\/\/sites.bu.edu\/marcom-team\/departments\/photography\/photo-roles-responsibilities\/","title":{"rendered":"Photo Roles & Responsibilities"},"content":{"rendered":"

Resourcing\/Project Planning<\/h2>\n
\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
New photo requests – Friday Creative Services Planning Meeting<\/td>\nAndy attends meeting; discusses new project request with Janice at weekly Photo meeting<\/td>\n<\/tr>\n
New photo requests – question from AE, should this go to direct booking or stay in-house?<\/td>\nShould be funneled through Friday meeting; answer will be noted on Resourcing tab<\/td>\n<\/tr>\n
Project Intake Meetings with clients<\/td>\nJanice<\/td>\n<\/tr>\n
Photographer assignments, including rate negotiation<\/td>\nJanice<\/td>\n<\/tr>\n
Photo shoot scheduling<\/td>\nJanice, with help from Account Management<\/td>\n<\/tr>\n
Photo shoot creative oversight<\/td>\nJanice<\/td>\n<\/tr>\n
Plan, track, and manage photography portion of larger project schedule<\/td>\nAndy<\/td>\n<\/tr>\n
Project Kickoff Meetings<\/td>\nJanice, with Andy as backup when needed<\/td>\n<\/tr>\n
Concept\/strategy\/photo direction meetings<\/td>\nJanice and Andy<\/td>\n<\/tr>\n
Photo shoot timelines<\/td>\nJanice<\/td>\n<\/tr>\n
Trello cards – Marketing shoots (alumni magazines, website redesigns, etc.)<\/td>\nJanice<\/td>\n<\/tr>\n
Trello cards – Photojournalist shoots<\/td>\nCyd\/Jackie create their own Trello cards for their assignments<\/td>\n<\/tr>\n
Trello cards – Photo specific projects, not related to a project<\/td>\nAndy<\/td>\n<\/tr>\n
Trello cards associated with freelance photo editor<\/td>\nAndy<\/td>\n<\/tr>\n
Location scouting\/access approvals<\/td>\nJanice to scout, AE to help with access when needed<\/td>\n<\/tr>\n
Oversee freelance editor (including assignments and support)<\/td>\nJanice; but once onboarded all project questions route to freelancer<\/td>\n<\/tr>\n
Office of the President photo shoots<\/td>\nAndy, will schedule and estimate<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Billing<\/h2>\n
\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
PCard purchases<\/td>\nAndy<\/td>\n<\/tr>\n
Freelancer onboarding, setting up POs, invoice tracking, Ariba problem solving, including queries from photographers related to payments<\/td>\nLisa Gray<\/td>\n<\/tr>\n
Entering freelance invoices into CS Billing for client to bill back<\/td>\nAndy<\/td>\n<\/tr>\n
External Affairs client billing (BU Today<\/em>, Bostonia<\/em>, The Brink<\/em>, PR\/Social)<\/td>\nAndy<\/td>\n<\/tr>\n
Monthly billing upload<\/td>\nAndy<\/td>\n<\/tr>\n
Quarterly confirmations<\/td>\nAndy<\/td>\n<\/tr>\n
Cumulus billing errors; reconciling rejected ISRs<\/td>\nAndy<\/td>\n<\/tr>\n
Project estimates<\/td>\nJanice<\/td>\n<\/tr>\n
Drafting Statements of Work<\/td>\nAndy, with estimate provided by Janice<\/td>\n<\/tr>\n
Set up Photo-only projects in internal systems, bill for Photo-only projects<\/td>\nAndy<\/td>\n<\/tr>\n
Approving time sheets and travel reimbursements for Cyd\/Jackie\/Cherryl<\/td>\nJanice<\/td>\n<\/tr>\n
Any billing related question from AEs<\/td>\nAndy<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Photo Specific<\/h2>\n
\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
Copyright\/usage\/waiver questions – if any external entities ask any question related to these, entity needs to contact photographer directly<\/td>\nAndy<\/td>\n<\/tr>\n
CMCT operations<\/td>\nAndy<\/td>\n<\/tr>\n
Permissions questions<\/td>\nJanice<\/td>\n<\/tr>\n
Monitor buphotos@bu.edu email accounts including forwarding shoot requests to Lisa Bernier Moulton for AE assignment, handling other image requests, sending to PR for approval, etc.<\/td>\nAndy<\/td>\n<\/tr>\n
Operations student oversight<\/td>\nAndy<\/td>\n<\/tr>\n
Photojournalist student oversight<\/td>\nCyd<\/td>\n<\/tr>\n
Ordering equipment as needed<\/td>\nJanice to recommend; Andy to purchase<\/td>\n<\/tr>\n
Award submissions<\/td>\nJanice to recommend submission list; individual photographers to write their own submissions; Andy to help stay on schedule<\/td>\n<\/tr>\n
Providing tear sheets to photographers<\/td>\nStudent worker<\/td>\n<\/tr>\n
Photo editing<\/td>\nJanice<\/td>\n<\/tr>\n
Curated regular newsletter of current photography<\/td>\nJanice<\/td>\n<\/tr>\n
Planning updated stock and seasonal needs<\/td>\nJanice<\/td>\n<\/tr>\n
Admin\/office support<\/td>\nAndy<\/td>\n<\/tr>\n
Photographer portfolio reviews (people interested in becoming freelancers); new photographer research<\/td>\nJanice<\/td>\n<\/tr>\n
Orienting new staff to BU Photo<\/td>\nAndy<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Image Management<\/h2>\n
\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
Low res image intake from freelancers
\n-creating Trello card assignments if needed
\n-watermarking images
\n-delivering and notifying designer<\/td>\n		Andy<\/td>\n<\/tr>\n
Hi res image requests
\n-following up with ACD Photo for additional selects
\n-sending selects list to photographer with deadline for images<\/td>\n		Andy<\/td>\n<\/tr>\n
Processing and delivering high res images requested for marketing projects (magazines\/websites\/etc.)<\/td>\nAndy<\/td>\n<\/tr>\n
Processing and delivering images from events and other shoots
\n-process and deliver images from freelance photographers
\n-deliver images from staff photographers<\/td>\n		Andy<\/td>\n<\/tr>\n
Image requests: external requests to feature photos in other publications (PR has to weigh in)<\/td>\nAndy<\/td>\n<\/tr>\n
Image requests: subjects that Cyd\/Jackie shot<\/td>\nCyd<\/td>\n<\/tr>\n
Archive image requests<\/td>\nAndy, with student support<\/td>\n<\/tr>\n
Image management
\n-moving files from Photo Production to Photo Archive server
\n-backup shoots to external hard drive
\n-server cleanup<\/td>\n		Andy<\/td>\n<\/tr>\n
Manage film archive<\/td>\nAndy<\/td>\n<\/tr>\n
Photo research for individual projects (including BU Today<\/em>, Bostonia<\/em>, and The Brink<\/em>)<\/td>\nAndy<\/td>\n<\/tr>\n
Photo credit checks<\/td>\nAndy<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Systems Management<\/h2>\n
\n\n\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
CS Billing troubleshooting<\/td>\nAndy<\/td>\n<\/tr>\n
Cumulus troubleshooting\/setting up new users<\/td>\nAndy<\/td>\n<\/tr>\n
ActiveCollab troubleshooting\/setting up new users<\/td>\nAndy<\/td>\n<\/tr>\n
Time tracking reporting for Creative Services<\/td>\nAndy<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Out of Office Coverage<\/h2>\n
\n\n\n\n\n\n\n
Task<\/strong><\/th>\nResponsibility<\/strong><\/th>\n<\/tr>\n<\/thead>\n
Janice<\/td>\nAndy<\/td>\n<\/tr>\n
Andy<\/td>\nTrish (Janice for time-sensitive image requests; Trish will pass on when needed)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Resourcing\/Project Planning Task Responsibility New photo requests – Friday Creative Services Planning Meeting Andy attends meeting; discusses new project request with Janice at weekly Photo meeting New photo requests – question from AE, should this go to direct booking or stay in-house? Should be funneled through Friday meeting; answer will be noted on Resourcing tab […]<\/p>\n","protected":false},"author":14057,"featured_media":0,"parent":204,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/1223"}],"collection":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/users\/14057"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/comments?post=1223"}],"version-history":[{"count":12,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/1223\/revisions"}],"predecessor-version":[{"id":3723,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/1223\/revisions\/3723"}],"up":[{"embeddable":true,"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/pages\/204"}],"wp:attachment":[{"href":"https:\/\/sites.bu.edu\/marcom-team\/wp-json\/wp\/v2\/media?parent=1223"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}