Conference Rooms

Here at 985 Comm Ave, we have four conference rooms:

• [Rooms to be updated, formatted to table element]
• MarComm, 100E [Large Conference Room] commcf@bu.edu

How to Book

1. Create the meeting in your calendar [Easiest in Microsoft Office-supplied Outlook].
2. Use the scheduling assistant feature to invite attendees and the meeting room:
3. Make sure you pick a time when the attendees and room are available.
4. The meeting room will send an accepted (or rejected) response accordingly.

How to Book without Outlook (iCal, iPhone, etc.)

1. Create a meeting in iCal. Add invitees.
2. Invite the room as an attendee using one of the email addresses above.
3. Use the “Check Availability” feature to see if that room is available at that time.
4. If available the room will send you a confirmation via email after reserving it.
5. Tip: Add the room email address to your contact list with the Room Name so that you can easily add them to a meeting invite via search.

View Room Bookings

Have a meeting conflict, or want to know who has the final say on who got the room booked in Outlook? Check in Shared Calendars.

1. Go to the Calendar tab in Outlook.
2. Open Shared Calendar.
3. Search for “MarComm” to get a full list of bookable rooms in 985.

Meeting Etiquette Guidelines

[Overview of Etiquette Guidelines.]

For more info, check out these resources from IS&T:

• Scheduling a meeting that includes a Room or Resource
• Reserving a Room or Resource through its Shared Calendar